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Securely store employee files with our document management software

TCP's Document Management software powered by TimeClock Plus helps organizations consolidate employee information, HR documents, and workflows into a secure, online system. As HR teams cope with managing employees in multiple locations, the risk that comes with storing important human resource records on local hard drives or outdated physical file cabinets where they can be easily lost, stolen or even destroyed becomes a significant potential liability.

HR documents require an online employee file management system to protect and manage critical employee-related documents. Storing files, like HR records, within your workforce management software suite helps HR teams manage the numerous documents contained in a single employee file, including onboarding forms, contracts, payroll, performance reviews, medical insurance plans, elected tax withholdings and termination letters.

Everything you need to know about wfm 2022

Learn why Document Management is a key component to managing your workforce

Document Management capabilities at a glance

Employee-specific Document Management

Store per Employee

Upload documents directly into the employee profile where they can be accessed and downloaded at any time.

Label by Category

Create and use categories to appropriately file documents.

Effective management permissions

Targeted management permissions

Use category-based access to ensure managers can view only necessary documents.

Utilize a range of permissions

Give managers access to view, add, download and/or delete based on individual permissions.

Enhanced FMLA capabilities

Upload into FMLA cases

Attach required documentation directly to FMLA cases for a simple and efficient FMLA workflow.

Consolidate processes

Strengthen your FMLA processes by keeping all the documents within a single application.

Secure and unlimited storage

Keep documents safe

Ensure your documents remain safe and confidential with configurable management access and TCP’s SOC-2 compliance.

Store docs in one place

Take advantage of the storage opportunity to keep all your employee documents in one portal.

Need more help?

Mobile WFM Made Simple

TCP MobileClock puts the power in the palm of your employee's hand to approve hours, review schedules and more.

Easily Integrate with Payroll Software

With hundreds of pre-configured and adaptable modules, integrating with major payroll software is a breeze.

Let Us Help You Build the Right Solution

Just 6 easy questions to help you customize the perfect Workforce Management system for your organization.

What can Document Management do for you?

Simplify record keeping for FMLA

It takes a lot of steps and forms to ensure an employee is qualified to take unpaid, protected leave with health coverage and that the employer follows labor laws. By using TimeClock Plus Document Management software, the employee can simply upload the required documentation directly to an FMLA case. This ensures any records associated with the Family Medical Leave Act are tidy and compliant.

Increase security and keep confidential documents safe

Trust is key in the employee/employer relationship. It’s the employer’s duty to ensure sensitive personnel data like social security numbers, home addresses, birthdays, etc. remain fully secure. TimeClock Plus Document Management software provides different configurations to managers and users with access controlled by HR. The provides complete control over who can view or edit specific documents, restricting access to the right people and protecting personal information.

Customize storage protocols to enhance organization and reduce wasted time

Make it clear and easy for employees and managers to provide, review and approve any documentation required. Store and sort documents by specific categories and associate them directly with an employee profile, making them easy to organize, store and find.

Enable unrestricted growth with unlimited storage

Whether you have five or five hundred employees, TimeClock Plus Document Management software provides a secure way to store, sort and view key HR documentation.

Frequently asked questions

Click a question below to reveal the answer.

How Secure Is TCP's Document Management Software?
TCP takes compliance very seriously, maintaining SOC-2 compliance standards. The Document Management solution is no exception to our efforts in keeping your data secure, and our integration with eFileCabinet ensures that the documents you store are encrypted and secure at all times.
Can I Import Data From Another Document Management System?
As of right now the TCP Document Management feature does not allow for importing of documents, but with a few easy clicks you can upload documentation quickly and securely.
Are There Any Limits To What Documents Can Be Captured?
There are some file size and nomenclature limitations for TCP's Document Management feature. No files more than 10MB or file names longer than 40 characters can be uploaded.
How Much Time Will I Save Using TCP's Document Management Software?
This depends entirely on which workflows you streamline using the feature. Day-to-day management will see a lot of time and energy saved by uploading performance reviews, employee documentation and more. FMLA management can also be significantly optimized by keeping case files associated with FMLA cases in the TimeClock Plus software.
Am I Able To Merge Documents?
No, you cannot merge any documents but you are always able to upload updated versions of documents to ensure the most up to date information is stored.
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