Securely store sensitive data & employee files
Securely store employee files with our document management software
TCP's Document Management software powered by TimeClock Plus helps organizations consolidate employee information, HR documents, and workflows into a secure, online system. As HR teams cope with managing employees in multiple locations, the risk that comes with storing important human resource records on local hard drives or outdated physical file cabinets where they can be easily lost, stolen or even destroyed becomes a significant potential liability.
HR documents require an online employee file management system to protect and manage critical employee-related documents. Storing files, like HR records, within your workforce management software suite helps HR teams manage the numerous documents contained in a single employee file, including onboarding forms, contracts, payroll, performance reviews, medical insurance plans, elected tax withholdings and termination letters.
Learn why Document Management is a key component to managing your workforce
Document Management capabilities at a glance
Employee-specific Document Management
Store per Employee
Upload documents directly into the employee profile where they can be accessed and downloaded at any time.
Label by Category
Create and use categories to appropriately file documents.
Effective management permissions
Targeted management permissions
Use category-based access to ensure managers can view only necessary documents.
Utilize a range of permissions
Give managers access to view, add, download and/or delete based on individual permissions.
Enhanced FMLA capabilities
Upload into FMLA cases
Attach required documentation directly to FMLA cases for a simple and efficient FMLA workflow.
Consolidate processes
Strengthen your FMLA processes by keeping all the documents within a single application.
Secure and unlimited storage
Keep documents safe
Ensure your documents remain safe and confidential with configurable management access and TCP’s SOC-2 compliance.
Store docs in one place
Take advantage of the storage opportunity to keep all your employee documents in one portal.
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What can Document Management do for you?
Simplify record keeping for FMLA
It takes a lot of steps and forms to ensure an employee is qualified to take unpaid, protected leave with health coverage and that the employer follows labor laws. By using TimeClock Plus Document Management software, the employee can simply upload the required documentation directly to an FMLA case. This ensures any records associated with the Family Medical Leave Act are tidy and compliant.
Increase security and keep confidential documents safe
Trust is key in the employee/employer relationship. It’s the employer’s duty to ensure sensitive personnel data like social security numbers, home addresses, birthdays, etc. remain fully secure. TimeClock Plus Document Management software provides different configurations to managers and users with access controlled by HR. The provides complete control over who can view or edit specific documents, restricting access to the right people and protecting personal information.
Customize storage protocols to enhance organization and reduce wasted time
Make it clear and easy for employees and managers to provide, review and approve any documentation required. Store and sort documents by specific categories and associate them directly with an employee profile, making them easy to organize, store and find.
Enable unrestricted growth with unlimited storage
Whether you have five or five hundred employees, TimeClock Plus Document Management software provides a secure way to store, sort and view key HR documentation.
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